1. INTRODUCTION

RINCS behave all the information processing seriously. We have continuous notice that some of the data that we process is personal data and we need to ensure our customers that their personal information is given full respect and protected under our company and we take it seriously. We process data only for the business purpose and we don’t pass this information to other third parties.

This policy explains how RINCS collects and uses information about you in the course of providing services to you. This includes when you use our website or our online services, when you apply to become a customer and when we provide services to you as a customer.

We take our data protection obligations seriously and it is important to us that you understand how we use your personal data. This privacy policy sets out in detail the purpose for which we process your personal data, who we share it with, what rights you have in relation to that data, and everything else that we think it is important for you to know.

We keep this privacy policy up to date, so if there are any changes to the way in which your personal information is used this privacy policy will be updated and we will notify you of the changes.

2. CATEGORIES AND SCOPE OF PROCESSED DATA

As part of our activities, we collect personal data of employees, customers, business partners, or suppliers for the purpose of a person’s unique identification.

We collect and process the following personal data about our employees with the process of GDPR:

Name:

Email:

Phone number:

Driving license number:

Laptop serial no:

Car registration number:

We collect and process the following personal data about job applicants with the process of GDPR:

Name:

Email:

Phone number:

Driving license number:

Laptop serial no:

Car registration number:

We collect and process the following personal data about our suppliers with the process of GDPR:

Name:

Email:

Phone number:

Company Registration no/VAT no:

We collect and process the following personal data about our customers with the process of GDPR:

Email:

Phone number:

3. PERIOD OF PROCESSING

We will work with your personal data:

1. For the time requires to complete the project.

2. To determine, exercise, or defend legal rights.

We keep this privacy policy up to date, so if there are any changes to the way in which your personal information is used this privacy policy will be updated and we will notify you of the changes. Our company RINCS is collecting the data and without your permission we will not provide the personal information to No any third parties organization. We collect information about individual customers, engineers, suppliers, and contractors working now and the newcomers if you agreed to work with us. We also collect information about your identity such as name, address, phone number, and so on. In this privacy policy we refer to all such individuals like you. The information we collected from you will be used just to keep to record of yours with the company until and unless you keep up with us.

We require the information so that we can provide the services from you to the customers we perform a contract and as well as we can communicate with you about the services we provide to the customers as well. Where information is needed for these purposes if you don’t provide it we will not be able to provide employment. If you don’t provide information as requested during the course of our relationship with you we may not be able to provide you the job.

4.Rights in Relation to Your Information

4.1. Customer’s Rights

You have a number of rights in relation to your personal information, these rights include:

 Be informed about how we use your personal information

 Obtain access to your personal information we hold

 Request that your personal information is corrected

 Request that we erase your personal information when we are officially disconnected from the services we provide to you

4.1.1. Access to information

According to GDPR, you have the right to access any information that we hold relating to you by making a subject access request.

All individuals who are the subject of personal data held by RINCS are entitled to:

1. Ask what information the company holds about you and why.

2. Ask how to gain access to it.

3. Be informed ho to keep it up to date.

4. Be informed of how the company is meeting its data protection obligations.

4.1.2. Your rights under the GDPR

In particular but without limitation, you may have following rights under applicable European data protection law:

 You have the right to obtain confirmation from us as to whether or not we process personal data from you and you also have the right to at any time obtain access to your personal data store by us.

 If we process your personal data we shall ensure the protecting medium and suitable measures of your personal data are accurate and up to date.

 You may have also the right to obtain the erased file of your personal data or restricting to process the data too.

 If you have the right to give permission to process the data you may also have the restrictions of processing of data any time.

 You also have the right to object to the processing of your personal data as further specified in the privacy policy. And you may have the right to complain about data protection supervisory authority located in the European Union.

4.2. Supplier’s Rights

4.2.1. Access to Information:

If we collect your personal data for processing directly from you, we have to give you the following information:

 identification and contact details of the Company

 the purpose of processing which personal data are collected for

 the duration for which the data will be used and stored

 what information the company holds about you and why.

 points of your rights, including the right to make a complaint

If your personal data were not collected directly from you, we also have to inform you about the category of personal data in question and the source in which the data were collected.

4.2.2. Your Rights under the GDPR:

 As the data owner, you have a right to make correction of inaccurate or outdated data relating to you

 You may have also the right to obtain the erased file of your personal data or restricting to process the data too.

 You have the right to obtain confirmation from us as to whether or not we process personal data from you and you also have the right to at any time obtain access to your personal data store by us.

4.3. Employee’s or Job Applicants Rights

If you become our employee, we will collect data of third parties i.e. third parties mean family members.

4.3.1. Access to Information:

According to GDPR, you have the right to access any information that we hold relating to you by making a subject access request.

All individuals who are the subject of personal data held by RINCS are entitled to:

1. Ask what information the company holds about you and why.

2. Ask how to gain access to it.

3. Be informed on how to keep it up to date.

4. Be informed of how the company is meeting its data protection obligations.

5. Request for the data to be destroyed.

As our permanent employee, you have a right to information and access to these data, which will be provided to you at the time.

If we only keep records of you as a job applicant, your data will not be processed.

4.3.2. Request for the data to be destroyed:

As the data owner, you have a right to request that your data processing should be stopped, if:

 You found some suspicious activity in processing of your personal data

 You found your personal data in other third parties organization without any notice provided to you.

If any topic above mentions found in your data processing then you can apply for the data erasure permanently.

Job applicants and former employees may ask for the correction of personal data by contacting the Data Protection Officer using his/her contact details. The data may also be updated individually on the basis of an agreement with the human resource assistant.

You may exercise the right to erasure if:

 the personal data are not needed for the purpose which they were collected for

 personal data are processed unlawfully

Your right to erasure may be exercised only after the expiry of the period set to determine.

4.4. Transfer of personal data to third parties

As part of our activities, your personal data may be provided to:

 entities determined by law, such as the courts in order to protect the rights.

 processors who ensure technical and organizational security of personal data protection

 other contractual laboratories

Personal data are only provided to third parties in a scope required for fulfilling the business purpose.

Contacting Us

Please don’t hesitate to contact us regarding any matter relating to this privacy statement at info@rincs.co.uk or make a call in 02070969567 if the nature of the inquiry is specifically in regard to data protection and security.